http://boardroomsystems.net/board-meeting-slides-tips-on-making-interactive-presentation
Board meeting preparation involves a lot of reading, taking notes, thinking/contemplating, and seeking out and asking for additional information. This improves the effectiveness of the board and lets them spend more time on strategy and less on procedural issues. This will also help reduce the anxiety that many directors experience at board meetings that are too long and have lots of information but don’t provide specific action steps.
The most effective way to prepare for the board meeting is by reviewing the agenda, especially for items that are important, before the meeting. Check the agenda for upcoming topics and rank them according to importance, urgency, and aligning with the organization’s strategic goals. To determine the best priorities, ask for input from your CEO or board chair. Create the agenda for the meeting to ensure that key questions are first discussed in depth. This allows the board to be able to leave the meeting with an understanding of the important decisions that need to be made.
Also, be sure to include any information regarding the tasks assigned to you at previous board meetings and confirm that all the necessary information was given by the presenters. It’s also important to confirm that all participants have access to the meeting via phone, video or other online platforms. Send the board packet and agenda to all participants once they’ve been approved. This should be done at least one week before the meeting so that participants have time to read it and make any necessary adjustments.