If your business handles sensitive information about employees and customers or confidential documents on business accounts and deals, it is crucial to block access to these files from view. Even if your employees are trustworthy and trained on security of documents it’s only a small mistake to cause serious consequences to follow. Here are four strategies to limit access to documents on electronic devices to prevent a breach.
Using two-factor or multi-factor authentication protocols to access data is a reliable method of stopping hackers from gaining access to protected files. The extra security layer prevents them from stealing passwords and usernames to access confidential information. It also assists with compliance with laws such as GDPR and HIPAA.
E-signatures are another method that companies https://vdr-soft.net/what-is-a-ddq employ to protect themselves from people who are not authorized. This allows businesses to verify the identity of an individual prior to giving them access to private information. It also provides the best security for documents as changes are able to be identified.
Higher levels of security can be achieved by utilizing custom permissions that permit managers to control the way sensitive files are printed or opened, as well as copied. Limitations can be imposed on the kind of changes that a file may undergo, like altering text or design. They can also have an examine trail incorporated into them, allowing administrators to track activity and identify any unauthorised changes.
It’s also essential to ensure that everyone in the office is aware of the importance of keeping data safe in both digital and paper files. This can be accomplished by making sure that you enforce the “clean desk policy” which ensures that all papers and documents are safely secured or protected by passwords when an employee leaves their desk and all devices, regardless of whether it’s a laptop computer, desktop computer or smartphone are cleared of any information before they are shut down or removed.